Listing Light ·the Notion training
01 / 15
A Listing Light training

How to use
Notion.

The all-in-one workspace that replaced my $97-a-month CRM — and how you can do the same for your listings.

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A Listing Light training
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Real estate, run on Notion
02 / 15
The big idea

One workspace runs
my whole business.

CRM, projects, calendar, and automations — consolidated into Notion, powered by the AI model of your choice. Instead of my VAs and I juggling a dozen tabs, logins, and tools to learn, everything lives in one place.

The story
03 / 15
Part 01

Where this
starts.

The switch
04 / 15
From Monday.com

I replaced a $97-a-month CRM
in a single day.

I was paying about $97/month for Monday.com and kept hitting credit limits. I moved thousands of clients, leads, and notes — plus my automations — into Notion in under a day, then rebuilt it better the next.

~$97/mo
What Monday.com cost me — gone. Consolidating other subscriptions into Notion cut costs further, while making life simpler for me and my assistants.
Monday.com
What it is
05 / 15
What it is

Notion is
four tools in one.

01
Notes
Brain-dump anything. It's still a genuinely great note app.
02
Databases
Spreadsheets with tags, filters, and variables — real systems, not just text.
03
Built-in AI
Describe what you want in plain English; it structures everything for you.
04
Team workspace
One place for you and your VAs — no more juggling a dozen tabs and logins.
The AI engine
06 / 15
The engine

Brain-dump in.
Organized system out.

Drop in any scattered notes, tell the AI what you want and how — in plain English — and in a few seconds it structures everything for you.

1
Dump it.
Paste any messy, scattered notes.
2
Describe it.
Tell the AI what you want, how you want it.
3
It builds it.
A structured system, in seconds.
Databases
07 / 15
No code, no formulas

A spreadsheet you
build by describing it.

Spreadsheets and formulas used to be intimidating. Now you just ask — and if it can't do something, it tells you.

  • Tags & filters on every record
  • Multiple views of one dataset
  • Variables that link records together
  • Zero formulas to write yourself
Pricing
08 / 15
Pricing

Simple, transparent
pricing.

Notion · base
Free
Notes and databases. Everything you need to get started.
Recommended · Notion AI upgrade
~$20–24/mo
Unlocks the AI and higher uploads (~5–10 GB/mo). Worth every penny.
Replaced
~$97/mo
Monday.com — what Notion let me cancel.
Your AI
09 / 15
Your AI

Choose the AI that
powers it.

Notion lets you pick which model runs the AI — use whichever you like, and swap anytime.

Claude ChatGPT Gemini Notion AI Kimi DeepSeek

Personally, I run Claude Opus — but pick your favorite.

Integrations
10 / 15
Integrations

It connects to
what you already use.

Google Calendar
Google Calendar
Push events and key dates straight to the calendar you already live in.
API
API & webhooks
Wire Notion into your CRM, your texting platform, or any other AI agent.
2×
Publish in 2 clicks
Turn any note into a shareable web page for your team or your clients.
No code
11 / 15
Don't let it scare you

You don't have to
be technical.

Open the AI chat and just talk to it. Ask whether Notion can do the thing you're picturing — or rant, and have it build the database for you.

You, to the AI
“Build me a CRM that texts my assistant whenever a shoot gets booked.”
It either builds exactly that — or tells you it's currently beyond what it can do.
Live demo
12 / 15
Part 02

Let me show you
my actual Notion.

My client CRM My lead CRM Automated project system · the big one Personal diet tracker
The party trick
13 / 15
Live build

One prompt builds
a listing CRM.

Watch this: I paste one plain-English prompt into Notion's AI and it builds a working listings database — no template, no setup.

What it spins up
10 mock listings
Real addresses & scenarios to test with.
Calendar events
Google Calendar dates per listing.
A deal pipeline
Presentation → signed → under contract → closed.
Team chat
A thread per listing for updates.
Auto-texts
Quo messages my assistant on each scheduled date.
The prompt
14 / 15
The prompt

Here's the
exact prompt.

Paste this straight into Notion AI and watch it build the whole thing:

Copy & paste into Notion AI

I have 10 different listings right now, and I'd like to create a database that integrates with my Google Calendar so I can keep up with events for each listing.

The pipeline for each listing is: Listing presentation held → Listing agreement signed → Offer due date scheduled → Under contract → Escrow closed → In danger.

On top of this, I'd also like a section where team members can chat about each listing — how it's going and any updates needed.

I also need to track each listing and put on the calendar when photos are scheduled, when staging is scheduled, and when we're scheduled to go on the market. On each of those scheduled dates, I need an integration with Quo (quo.com) that auto-sends a text message to my assistant.

Please mock up 10 different listing addresses and scenarios so I can see how it would work. This is a test.

Start today
15 / 15
Over to you

Get Notion.
Start today.

1
Get it.
Go to Notion.com and grab the AI version — there's about a 7-day trial.
2
Use it.
Take notes like you already do. That's the only habit you need.
3
Ask it.
Wonder if Notion can do something? Ask the AI — or just tell it to.

If you like what you saw — don't wait.

Book a shoot ← Back to the blog
A Listing Light training
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